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Project Management

While Collections group your individual items together, Projects help you track the creation of an entire build. A project might be "1920s Victorian Dollhouse" or "1:48 Scale Coffee Shop Diorama."

Free Tier Limits

Free accounts are limited to 1 project. Upgrade to Premium for up to 5 projects, or Pro for unlimited projects. Compare plans →

1. Creating a project​

  1. Open the sidebar and click Projects.
  2. Click the New Project button.
  3. Give your project a Name (e.g., "The Modern Farmhouse Build").
  4. Choose an estimated Scale for the project.
  5. Write an optional Description or backstory.
  6. Click Create Project.

You will be redirected to the Project Workbench, which is your command center for the build!

2. Project workbench tabs​

Once inside a project, the Workbench is organized into four tabs:

  • Overview — Summary of the project with description, scale, and status.
  • Progress — Track your build progress with dated notes and photos.
  • Budget — Manage expenses and track spending against your budget.
  • Supplies — Link supplies from your inventory to this specific project.

3. Tracking progress​

The Progress tab is where you document your build journey.

  1. Open your project and click the Progress tab.
  2. Click Add Progress Note.
  3. Write a description of what you accomplished.
  4. Optionally attach a photo to visually document the step.
  5. Click Save.

Progress notes are displayed in reverse chronological order, creating a visual timeline of your build.

4. Managing your project budget​

The Budget tab helps you track how much you are spending on a build.

  1. Open your project and click the Budget tab.
  2. Click Add Expense to log a purchase.
  3. Enter a description, amount, and optional category.
  4. Click Save.

The tab displays a running total of all expenses so you can monitor your spending.

5. Linking supplies to a project​

Premium Feature

This feature is available on the Premium and Pro plans.

You can link supplies from your inventory to a project, helping you track exactly what materials were consumed by a specific build.

  1. Open your project and click the Supplies tab.
  2. Click Link Existing Supply.
  3. Search for the supply material and enter how many units you plan to use.
  4. Click Save. The cost of this supply will automatically be added to your Project Budget!

6. Project settings​

  1. Open the project.
  2. Click Edit Project Settings to change the name, description, scale, or status.
  3. You can set the project status to Planning, In Progress, On Hold, or Completed.
  4. Click Save Changes.