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Cataloging Items

Items are the individual miniatures inside your collections. Mini Vault provides specialized fields to help you track everything from the scale of the piece to how much it cost.

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1. Adding an item to a collection​

Collection page showing the Add Item button — Catalog a new miniature

  1. Navigate to the collection where you want to add the miniature.
  2. Click Add Item in the top right (or the large button if the collection is empty).
  3. Fill out the item details (see the guide below).
  4. Click Add Item.
  5. You will be redirected to the item's detail page, where you can now upload photos.
tip

After adding your item, try the 📸 Guided Capture wizard in the Images section to document it step by step with quality feedback. Learn more →

2. Item fields guide​

When cataloging an item, only the Name is required. Fill out as much or as little of the rest as you like!

  • Name: The name of the miniature (e.g., "Mahogany writing desk").
  • Description: Any history, details, or notes about the piece.
  • Category: The broad type of item (e.g., Furniture, Lighting, Accessories).
  • Condition: Mint, Excellent, Good, Fair, or Poor.
  • Scale: The ratio of the miniature to real life (e.g., 1:12, 1:24, 1:48).
  • Manufacturer/Artisan: Who made the item.
  • Purchase Price & Date: Keep track of your investment for insurance purposes.

3. Adding tags​

Tags are a flexible way to organize and search for items across different collections.

  1. When adding or editing an item, scroll down to the Tags field.
  2. Type a tag name (e.g., "vintage", "handmade", "brass").
  3. Press Enter or type a comma to instantly create the tag.
  4. To remove a tag, click the small x next to its name.

You can click any tag on an item's detail page to search for all other items with that same tag.

4. Editing an item​

  1. Open the item's detail page.
  2. Click the Edit button (pencil icon) below the item title.
  3. Update any of the fields as needed.
  4. Click Save Changes.

5. Bulk operations​

Do you need to move or delete several items at once? Use the bulk action bar.

Collection grid showing checkboxes on items — Select multiple items to move or delete

  1. On a collection page, click the Select toggle (or simply click the checkbox that appears when you hover over an item's card).
  2. Click the checkboxes on all the items you want to manage.
  3. A menu bar will appear at the bottom of the screen.
  4. Click Move to transfer the selected items to a different collection, or Delete to remove them all at once.

6. Navigating between items​

When viewing an item in a collection that has multiple items, you don't need to go back to the collection page to see the next one!

  • On Desktop: Click the Previous and Next arrows on the sides of the screen.
  • On Mobile: Simply swipe left or right anywhere on the item details to move to the next or previous item in the collection.

7. Deleting an item​

  1. Open the item you want to delete.
  2. Click the Delete button (trash can icon) below the item title.
  3. A confirmation dialog will appear.
  4. Click Delete to permanently remove the item.
tip

Deleting an item also deletes all of its associated photos to save your storage space.